You should keep a thorough record of all your invoices.It is recommended that both you and your clients should be fully aware of such details to avoid possible disagreements in the future. It is wise to discuss with your client the fees and the most preferred method of payment before you send the invoice to them.Some tips while coming up with an invoice: This number should be brought out clearly, either by bolding it, using color or using an enlarged print to make it to stick out. This represents the sum of the amount of money that has been earned and as such what you are supposed to be paid. The invoice total should be included at the bottom of the invoice, just below the list of the services that have been provided.In case hourly rates of payment are being used, you should list the number of hours you have worked, the hourly rate as well as the total amount of money earned after completing the delivery of a service.In case a lump sum amount for a specific service has been paid, you need to list this lump sum.This information should be in a separate column directly next to the name of the respective service. Include the payment information for each of the services rendered.This should be in a separate column but adjacent to the name of the respective service. Include the date of completion of each service rendered.In case the services rendered have specific project names, identify them using these project names.If your company has been hired to perform many services, each ought to be described by name separately.Each service provided to the client during the billing period should be listed.Just below the name, remember to include your client’s company address, phone number as well as the email address.The name of the agency or individual your provided the services or goods to should be listed.The client’s details should be included in the upper left hand corner, below the company’s contact information and this should also be across from the invoice number and the dates.A specification of the due date on the invoice is mandatory. The due date tends to vary depending on the terms of agreement that have been agreed on with both business and the client, most of them are of about 30 days after the invoice date. Remember to specify in your invoice that this is the billing period. For the case where a given invoice covers services rendered in the month of April in 2013, it will be written as -0. The billing period should be written below the date of raising the invoice.It is recommended that you keep the date numerical and the format of the year-month-day to ease the sorting process. The current date should be included at the upper right hand corner, below the invoice number.The year should come first, followed with the month and then the day of the month. This will be quite appropriate for those who get paid for consistent services that they have rendered on a set time schedule. You could alternatively choose to write the numerical date after the client’s abbreviation.For proper sorting by the computer make sure that you extend the number out three place holders. The number of the invoice should then come after the client’s abbreviation.It will be wise to use either three of four letter abbreviations to make it simple. The invoice should be prefaced with a letter which indicates the client.The method of numbering will be depend on what you prefer as an individual, but this numbering system is to ease the filing process. The invoice number should be included in the upper right hand corner, just below the contact information.For the case of business whose payment is not reliant upon email, you can include your company email address or alternatively the email address of your company’s accounting department. You can also choose to use any email address that is linked to your business payment account. This is quite handy for those who will be paid via PayPal as a valid email address is a requirement for successful payment. It is also good to leave an email address when writing the contact information.
For a business or company the business or company contact number should be included for purposes of communications with your clients. Add your telephone number for the case of an independent contractor.However it is always good to include your address regardless of the means of payment. This is quite crucial if payment is to be made through the use of postal services. Proceed on to type your business address just below the name.If you are an independent contractor you could choose to use your legal name. Your company/ business name should be displayed at the top center of the page.
#COMMERCIAL INVOICE TEMPLATE HOW TO#
How to come up with a good invoice Writing your contact information
0 kommentar(er)
